When applying for the QE Part I, candidates must submit the following:
(A) APPLICATION FORM - ALL CANDIDATES
A current (2003) application form must be completed in black ink by all candidates. Forms downloaded from the MCC Website should be printed on white paper. At time of publication of this pamphlet, on-line pre-registration for the QE Part I is currently under construction and may be available in January 2003 for the spring 2003 application process. Once fully implemented, benefits of completing your registration on-line will include:
ability to submit the form and payment on-line;
ability to print your completed form to finalize the application process (declaration, photographs and signed payment form to send to the MCC);
applicants who pre-register on-line will be deemed to have registered on the computer submission date ONLY IF the original application and all required documents are received at the MCC within seven (7) days of submitting on-line. Otherwise, the complete date will be considered to be the date the original application is received at MCC and all requirements met. Penalty fees will be imposed in accordance with the application deadline schedule. (See section 4(G)).
(B) CENTER CHOICE
Please refer to the inside front cover of this pamphlet for a list of the available centers. Candidates must indicate, on the application form, all of the center choices that are acceptable to them, in order of preference. The maximum number of candidates admitted to each center is based on locally available resources. While every effort is made to accommodate candidates choice of centers, the MCC cannot guarantee that they will be assigned to their preferred choice(s). The MCC reserves the right to designate the center for candidates in accordance with availability and MCC policy.
Candidates who do not wish to consider centers other than those provided on their application form should indicate this in the space provided on the form. If the requested center choice(s) is(are) not available, the application will then be withdrawn and a refund (application fee minus administrative charge) will be processed. Alternately, a candidate who does not obtain any of his/her center choices, but did not indicate on the application form that he/she does not wish to consider other centers, will be assigned manually to the nearest available center.
(C) EXAMINATION CONDITIONS AND DECLARATION
First-time candidates for the QE Part I must complete the Declaration of Identity on the back of the application form in the presence of a commissioner for oaths, notary public, attorney or Canadian Embassy official (see section 4(D) below for qualified certifying officials). Candidates must print and sign their name on the declaration.
The proper completion and certification of the Declaration is an essential part of the credentialing process which, if not done correctly, will result in a delay in the candidates application being accepted as complete, which in turn may have an impact on penalty charges and center assignment.
QE Part I re-applicants must complete and sign a new application form, however, the original certification is valid for two years.
(D) ATTESTATION FORM - U.S. AND INTERNATIONAL MEDICAL STUDENTS
Students (i.e. not graduated at time of application) from a U.S. or international medical school, who are eligible to apply for the QE Part I, must submit the Attestation form, completed and signed by the Dean of their medical school, to confirm their expected date of graduation. Students must be expected to have completed all requirements to graduate by 1 July for the spring administration and by 15 December for the fall administration, and provide a copy of the final diploma, certified, and translated if necessary, as indicated in the following section.
(E) DIPLOMAS - CERTIFICATION AND TRANSLATION
U.S. or international medical graduates are required to submit a "certified true copy of the original" medical diploma if not previously submitted. In addition, if the original documents are in a language other than English or French, an English or French translation must be submitted, along with the copy of the document in the original language, certified as "a translation of the attached document" AND "a true copy of the original diploma". Translators must certify that they have seen the original diploma or a "certified true copy of the original" diploma.
An independent, professional translator must do the translation. Translators must provide their credentials indicating that they are a member or an employee of a professional translation service. Translators in Canada should be a member of the Canadian Translators and Interpreters Council (CTIC), or a member of a provincial translation organization. Applicants who require further assistance to locate an acceptable translator in Canada may contact the MCC office by fax at (613) 521-9417.
In Canada, the United States, Commonwealth countries, or a country in the European Union, certification of documents may be done by a lawyer, notary public, commissioner of oaths or an official of a Canadian, British or American Embassy. Please ensure that the certifying official affixes his/her stamp or seal and signature in the space provided on the Declaration of Identity portion of the application form.
Certification of documents in all other countries must be done by an official of a Canadian Embassy or Canadian Consulate. Should you have difficulty traveling to a Canadian Embassy or Consulate, you may have your application certified by an official of a British or American Embassy.
Student applicants and International Medical Graduates (IMGs) candidates who took the MCCEE while still a student must submit a copy of their diploma, certified and translated (if applicable) as indicated above, as soon as possible after graduating. No further applications will be accepted until this requirement has been met.
Two (2) current (within past six (6) months), identical, passport size and quality photographs, each signed on the front (although not over the face) by the candidate are required. The candidates name and date of photo are to be printed on the back of the photograph. As one of the photographs will be scanned into the MCC computer database and reproduced on the Entrance Card, the photographs must be full-face and very clear, with a light background. Unacceptable photographs will render your application incomplete.
Photographs MUST be submitted with each new application. If photographs submitted for a previous QE Part I session are less than six (6) months old, the same photograph may be submitted again. Pictures used for an EE application must be updated.
The MCCQE Part I 2003 application fee up to the deadline for applications (31 January for the spring session and 1 August for the fall session) is $650.00 CDN ($425.00 US). Method of payment should be indicated on the application form. Candidates paying by credit card (Visa or MasterCard only) must ensure that the card limit will cover the cost of the examination. A candidate whose credit card payment cannot be validated (e.g., over the limit, incorrect number or expiry date, etc.) will have a service fee of $30.00 added to the total cost of his/her examination.
Late application fees - Late applications will be considered, however, the following NON-REFUNDABLE penalties apply and must be submitted with the application form and fee:
$100.00 CDN ($65.00 US) penalty - after the deadline and up to 21 February (spring session) or 22 August (fall session);
$325.00 CDN ($210.00 US) penalty - after 21 February (spring session) or 22 August (fall session), up to four (4) weeks prior to the start of the exam session.
Requests to change a scheduled date or center (within the session applied for) must be submitted in writing and accompanied by payment of the $100.00 CDN ($65.00 US) change fee. A change request must be received by the MCC office a full sixty (60) days before the start of the administration session.
A payment receipt will be mailed to candidates with confirmation of their center assignment.
See section regarding refund policy and administrative fees.